Funding may be claimed in two ways: via Purchase Order (direct billing to vendor) or by receipt refund.
In order to claim educational funding via receipt refund, complete the Resource Expense Form as per the instructions, and either submit it using our online receipt submitter, or mail them to us.Your Education Program Plan must be approved in order to unlock funding.
For ease and simplicity, we process submissions monthly. Receipts sent on or before the last business day of each month will be reimbursed by EFT on the last business day of the following month, with the exception of the May 31 deadline. The final payment is an 6 week turn-around (mid-July), as so many families wait until that deadline to submit claims. Receipts may be sent in at any point during the year. Take care when completing your claim; exceptionally organized and accurate claims will recieve priority treatment!
Before you begin:
- You may mail claims to us or use our digital receipt submitter. If mailing, we do recommend that you make a copy of the Expense Form and receipts in case your originals are lost in the mail.
- Receipts must be for expenses that you incurred for the home education of your children. Allowable and non-allowable expenses are listed in our Funding Policy. If the educational nature of your purchase is not self-evident, please attach a written explanation of how the purchase fits into your education program plan. Receipts may be up to two years old at the time we reimburse them.
- Please carefully follow the instructions included with the form.
Click here for the Resource Expense Claim Form (PDF). Save it to your computer, and ensure that you open it in Adobe. Please follow the instructions on page 1 carefully, as failure to do so will delay a refund. The form will automatically calculate totals for you. Once completed and signed, print it to accompany your submission. If you would rather complete the form by hand, please download and print this version.
Download the file to your computer, open it with Adobe Reader, fill it in, print and sign it, and send it into the WISDOM office with your original receipts, or use our online submitter. NOTE: This file will not work properly when it is opened in a web browser or the Preview app on macOS.
Mail your claim to: WISDOM Home Schooling, Box 78, Derwent, AB T0B 1C0.
EFT Application Apply for Electronic Funds Transfer for direct deposit of refunds. Please ensure that we have this form before the end of September. Refunds are transmitted electronically. If we do not have this form until after a submission deadline, you will not receive a refund until the next payment date, or at the end of the school year via cheque.
If you do not claim funding after the second year, it will expire. You have the choice of whether it will go back to Alberta Education, or whether you allocate it to us to continue to support home schoolers. Click here for information.
Questions? Email us at wisdomfinance@gilbertineinstitute.com